on file
The phrase "on file" indicates that information is stored and readily accessible for future reference, whether in physical or digital form.
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Definition
B2General
(common)Stored in a system or archive for easy retrieval.
Example
- Your application is on file and will be reviewed soon.
- We have all the necessary documents on file.
C1Administrative
(formal)Officially recorded and kept in a designated location for administrative purposes.
Example
- The employee's records are on file in the HR department.
- All legal documents must be kept on file for at least five years.
Similar
Terms that have similar or relatively close meanings to "on file":
file awayfile withfile offtext fileon recordof recordsingle filefile cardon the booksround filematter of record